Exhibitors

The following instructions below are to help DNE Summit Exhibitors prepare for the upcoming show.

Exhibitors are Summit participants that purchased the 10×10 display booth. These instructions do not apply to the 4’x30” appointment tables located in a different area in which displays are prohibited. Please click here to learn more about the marketplace floor.

Display

The Exhibition Area will be located in Salon F which is directly between the Marketplace in Salon E and the All Delegate luncheons and presentations in Salon G. Each Exhibitor will be provided with a 6’x30” table and two chairs. The spaces are not separated by pipe and drape so you are encouraged to bring pop up banners and displays to go within your 10×10 footprint. You may bring any kind of giveaway items, literature, raffles or whatever you feel will support your booth. If you have electronics or audio, please ensure that the volume is low enough to not disturb other booths.

Power and Other Orders

Power is not supplied to the booths. If you wish to purchase power or other Exhibitor services, you will need to work directly with Encore A/V. You can find more details here or go directly to their online store for Summit here. Please have your orders in by March 17. No outside food and beverage allowed on-site.

Setup & Break Down

Due to other events prior to and immediately following Summit, the setup window is quite short. You may enter Salon F starting at 6:30 PM on Wednesday, March 29 and then again in the morning starting at 7:00 AM. Please have your booth completely setup before 8:30 AM on Thursday morning. You will need to begin tearing down your booth on Friday, March 31 at 3:00 PM immediately following the last appointment in Marketplace.

Staffing

It is not required or necessary to staff this booth for the duration of the program. The Exhibition area will receive the most foot traffic before and after the Marketplace Appointments. Please view the schedule here for your planning purposes. You are encouraged to keep literature and display out but please plan to remove all valuables before leaving your booth unattended. This space will host a Wine Reception Sponsored by Yankee Publishingimmediately following the appointments on Thursday evening.

Shipping

Please see the attached shipping instructions. It is important that any items being shipped to the Marriott Copley Place clearly display your company name and “For Discover New England Summit – Business Name, Booth #” on the packaging. Items must not arrive before Wednesday, March 29^th or risk FedEx returning the shipment. Please find the shipping instructions. Once a shipment is scheduled, please complete the credit card authorization form and send to usa5611@fedex.com and be sure to reference tracking numbers. Work directly with FedEx or your preferred shipping provider to have return shipping labels prepared if this is needed.

Freight Entrance & Instructions

If you have oversized items that you are bringing into the space, the Marriott Copley Place has a separate loading dock and elevator accessible from Harcourt Street. The Grand Ballroom is located on the 4^th Floor and the Exhibition area is in Salon F. See instructions. Call 781-710-9719 with questions or concerns.

Event Layout

Find booth assignments here.

Questions? Contact us atevents@discovernewengland.org.