Exhibitor Services & Set Up
The Discover New England Summit & International Marketplace from April 13 – 15 at the Hotel Champlain in Burlington, Vermont is coming up fast! Here are your Exhibitor updates and move-in instructions:
Booth Location & Assignments
The Exhibition is conveniently located in a high-traffic area between the Lobby and the rooms to be used for Marketplace. Please refer to the Exhibitor Booth List for your location.
Exhibition Layout
Schedule
Please refer to Event Schedule online or through the MyDNE platform for the most up to date information. It is not required to staff your Exhibition table as much of the program is tied up with the Marketplace; however, there are key times that it is most beneficial to stay near your booth. The Kick-Off Welcome Party will take place in the Exhibition on Monday evening, April 13, with the bars and music beginning at 3:30 PM and will run until 6:30 PM. Tuesday and Wednesday mornings before 9:00 AM will also be a busier time in the Exhibition and before and after meals as all attendees will move from the lobby area to the meeting rooms and back.
Booth Display & Engagement
You are welcome to bring in interactive display as long as you don’t exceed the 10×6 footprint of your space. Sound from screens or other booth components must not disturb other booths. Food and beverage must be approved by or purchased from the Hotel Champlain (see instructions below). All Exhibitors will be given an 6’x30” table and two chairs. You may run contesting from your booth.
Move-In Setup & Tear Down
Booth setup begins at 10:00 AM on Monday, April 13. Booths must be fully setup before 3:00 PM. You may unload your vehicle from the hotel entrance cul-de-sac; however, you must move your vehicle to parking in the adjacent garage immediately after unloading your vehicle. DNE will have volunteers on standby to assist and to direct you to your booth. You may take down your booth on Wednesday at the conclusion of the show after 12:30 PM.
Shipping
Shipments must not arrive prior to Friday, April 10th or else your shipment may be rejected or additional charges may apply. Prices for advanced shipment are: $5/each if under 25lb, $25/each if over 25lb, $100/each for Pallet or Crate. Each item must be labeled: DNE Summit / Date: April 13 / Exhibitor Name / Point of Contact. Please see attached Shipping Handling Information – DNE Summit – Hotel Champlain Vermont.
A/V & Power
Booths do not include power. If you require power or would like to order screens or other A/V related items, please contact Chris Knauer of Encore Global, christopher.knauer@encoreglobal.com
Food & Beverage
F&B may be ordered from Hotel Champlain or packaged samples may be brought in with pre-approval from Hotel Champlain. Contact Sherri Neumann to learn more. sherri.neumann@aimbridge.com
Additional questions, email events@discovernewengland.org
Exhibit Tables
| Table Number | Company |
| Lobby | Delta |
| 1 | Brand USA |
| 2 | Vermont Department of Tourism & Marketing |
| 3 | Hello Burlington |
| 4 | Premier |
| 5 | Expedia |
| 6 | Hotel Vermont / Courtyard by Marriott |
| 7 | Phoenix International / Northeast Media |
| 8 | Joshua’s Worldwide |
| 9 | Sperling. |
| 10 | Patriot Rail Excursions |
| 11 | Great Wolf Lodge |
| 12 | City Cruises |
| 13 | Sojern, Inc |
| 15 | Wheresight |
| 16 | AMERICA Journal |
| 17 | Southeastern Massachusetts Visitors Bureau |
| 18 | Bandwango |
| 20 | Under Shared Skies |
| 21 | Massachusetts Office of Travel & Tourism |
| 22 | Rhode Island Commerce Corporation |
| 23 | Connecticut Office of Statewide Marketing & Tourism |
| 24 | Maine Office of Tourism |
| 25 | New Hampshire Travel & Tourism |
